Online board meetings are an ideal method of bringing your Board together, despite the limitations of space, time or travel. There are challenges in making these meetings as productive as they can be. This article will provide tips to ensure your online board meetings are as efficient as they can be.
Keeping everyone engaged. Board members who are online may feel less able than those in person to speak up, which can hinder the flow of the meeting and make it difficult to discuss. This can cause problems with misunderstandings and miscommunication. This can be resolved by ensuring that the appropriate technology is in use and developing clear communication protocols to facilitate virtual meetings.
Board meetings require a significant amount of preparation. Using a board management program with document storage can make it easier to keep up with tasks and assignments. This helps the meeting be focused on the crucial issues and improves the productivity of your board.
Mute is an effective tool for online board meetings. When people are working from home, they might have pets, children, or colleagues in the room. These distractions can make it difficult to focus on the discussion. It’s simple to eliminate interruptions by having everyone to mute themselves until they speak. A maximum time for speaking can also be agreed upon to ensure that no one person dominates the discussion. A person who keeps minutes will ensure that all points and discussions are recorded. Setting a time limit for each agenda item could help ensure that the meeting is efficient.